HRWize Privacy Policy

Introduction

HRWize is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data in compliance with the General Data Protection Regulation (GDPR), the Personal Information Protection and Electronic Documents Act (PIPEDA), and Quebec’s Bill 25.

BY USING OUR SERVICES OR VISITING OUR SITE OR SUBMITTING INFORMATION THROUGH THE SERVICES OR VIA OUR SITE, YOU EXPRESSLY CONSENT TO THE COLLECTION, PROCESSING, AND USE OF YOUR INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY.

Data Collection Methods

We collect personal information through the following methods:

• Tracking Visits: We use cookies and similar tracking technologies to monitor user interactions with our website, including page visits, duration of visits, and navigation patterns. This data helps us understand user behavior and improve our website’s performance and user experience.
• Quotes for HRWize Subscription Plans: When you request a quote for our HRWize Subscription Plans, we collect your contact information, including your name, email address, and any other relevant details. This information is used to provide you with accurate pricing information and to follow up on your inquiry.
• Demo Calls for HRWize or EarnWize: If you book a demo call for HRWize or EarnWize, we collect your contact information and details about your request. This information is used to schedule the demo and tailor it to your specific needs.
• Requests for Unlisted Tools or Services: When you inquire about a tool or service not listed on our integrations page, we collect your contact information and details about your request. This data is used to address your inquiry and provide the necessary information.
• HRWize Newsletter Subscription: When you subscribe to our HRWize Newsletter, we collect your email address and other relevant contact information. This information is used to send you updates, news, and promotional content related to our offerings.
• Job Applications: When you apply for job openings through our website, we collect personal information such as your name, contact details, resume, and other relevant information. This data is used to evaluate your application and manage the recruitment process.
• General Inquiries: If you request information or assistance, we collect your contact information and details about your request. This information helps us provide the necessary information and respond to your queries effectively.

Purpose of Data Processing

The personal information we collect is utilized for the following purposes:

• To operate, maintain, and improve our website and services.
• To communicate with you, including sending newsletters, updates, and promotional materials.
• To process and respond to your requests for information or assistance.
• To facilitate the downloading of e-books, success stories, and brochures.
• To manage and evaluate job applications and recruitment processes.
• To comply with legal obligations and protect our legal rights.

Legal Basis for Processing (GDPR Compliance)

Our processing of personal data is based on the following legal grounds:

• Consent: We obtain explicit consent for specific data processing activities, such as newsletter subscriptions and content downloads.
• Legitimate Interests: We process data to further our legitimate interests, such as improving our services and communications, provided these interests do not override your rights and freedoms.
• Contractual Necessity: We process personal data as necessary to fulfill our contractual obligations, including responding to job applications and providing requested services.

Data Sharing and Disclosure

We do not sell your personal information. We may share your data with third parties only under the following circumstances:

• With service providers who assist in operating our website and delivering services, under confidentiality agreements.
• When required by law, regulation, or legal process.
• To protect the rights, property, or safety of HRWize, our users, or the public.

In the event HRWize goes through a business transition such as a merger, acquisition by another company, or sale of all or a portion of its assets, your personal information will likely be among the assets transferred. You acknowledge that such transfers may occur, and that any acquirer of HRWize, or a portion or all of its assets may continue to use your personal information as set forth in this Privacy Policy.

Data Security
We implement appropriate technical and organizational measures to protect personal data from unauthorized access, alteration, disclosure, or destruction.

Your Rights
Under GDPR, PIPEDA, and Quebec’s Bill 25, you have the following rights:

• Access: Request access to the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your data under certain conditions.
• Data Portability: Request a copy of your data in a structured, commonly used, and machine-readable format.
• Objection and Restriction: Object to or request the restriction of data processing under specific circumstances.
• Withdrawal of Consent: Withdraw consent where data processing is based on consent.

To exercise these rights, please contact us at privacy@hrwize.com.

Children’s Privacy
Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children without parental consent. If you believe we have collected personal data from a child without parental consent, please contact us, and we will take appropriate steps to delete the data.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on our website and updating the effective date.

Contact Information
For any questions or concerns regarding this Privacy Policy or our data practices, please contact us at:

HRWize: privacy@hrwize.com